Bilingual Administrative Assistant to the Coordinator, Representation Section (2 positions) - PSAC

Salary: $69,963 - $78,745 plus $1,486.43 bilingual allowance (expired salary)

Employment type: Other

Other employment type: (1) indeterminate position & (1) term position - up to 12 (twelve) months

Location: Ottawa Headquarters

Closing Date: Fri, 24 Jul 2020 15:30 EDT

English requirements: Comprehension, Spoken, Written

French requirements: Comprehension, Spoken, Written

Search area:  Employees of PSAC, Components, and PSAC Holdings Ltd, Members giving PSAC membership number, General public

Competition Number: 2200-0001A-020

Branch/Section: Collective Bargaining Branch

Group: AEU 2

Classification: Band 8


Purpose of position: 


  • This job posting covers 2 (two) positions: 1 (one) indeterminate position and 1 (one) temporary position for up to 12 (twelve) months.
  • The 12 (twelve) month-term position will primarily provide administrative support to the Senior Grievance and Adjudication Officer and the Representation Operations Manager.
  • The results of this competition can be used to fill future job openings for this position.

Purpose of position

Under the direction of the Coordinator of the Representation Section, the Administrative Assistant to the Coordinator provides administrative and operational support services to the Coordinator and the Representation Section’s Management team by carrying out a wide variety of administrative responsibilities to ensure the Section’s efficient operation, including providing support on finance and budgets,  and confidential staffing, internal human resources and labour relations functions.




Knowledge and experience

  • The position requires technical administrative knowledge and the ability associated with the successful completion of administrative training, or equivalent normally provided through several years of experience in providing administrative services relevant to the duties of the position.
  • Knowledge of trade union’s role, objectives, activities, union and equity principles, PSAC policies, constitution, and regulations.
  • Understanding of legal terminology and legal report writing style.


  • Well-developed time management skills to remain focused in order to plan, prioritize and meet deadlines effectively while dealing with daily interruptions/distractions.
  • Demonstrated problem-solving skills and demonstrated attention to detail.
  • Ability to work independently with minimal supervision and cooperatively on a team.
  • Proficiency in the use of Windows’ applications such as Word, Excel, Access and Power Point and email, Internet and financial systems.
  • Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above.
  • Excellent written and oral communication skills in both official languages are required.
  • Ability to work under pressure and meet strict deadlines.
  • Ability to deal with sensitive information in a diplomatic, discrete and tactful manner and to exercise good judgment in a fluid, dynamic, unpredictable and highly politically environment.


Personal suitability

  • Demonstrated ability to work with poise, to remain calm under pressure and to maintain a high level of professionalism.
  • Demonstrate autonomy, tact, diplomacy and discretion to handle sensitive and confidential internal labour relations information stemming from the Director’s Office, at all levels of the PSAC organization and with outside organizations.
  • Flexibility and ability to adapt to changing demands and priorities on an ongoing basis.
  • Understanding of and commitment to union principles, workers’ rights and principles of labour legislation.

A detailed job description is available at:



PDF icon jd_final_bilingual_2200-0001_administrative_assistant_to_coordinator_representation.pdf

The PSAC is committed to employment equity and is actively seeking to ensure a representative workforce. We encourage applications from members of equity seeking groups.

Apply for this job

Closing date: 

Friday, July 24, 2020 - 15:30


Please indicate on your cover letter that you saw this job posting at the CALM Job Board.