POSITION: SECRETARY (Temporary)
GRADE: LEVEL 3 - MoveUP AGREEMENT
A secretary is required to perform secretarial and word processing functions for Staff Representatives in the Occupational Health and Safety Department. Term of assignment is up to 9 months.
DUTIES & RESPONSIBILITIES:
Duties will include: processing a variety of documents such as minutes, meeting notices, reports, memoranda, forms, schedules, questionnaires, leaves of absence and general correspondence; making travel and hotel arrangements; arranging appointments; making logistical arrangements for conferences and training sessions; liaising with BCGEU activists and employer representatives; setting up and maintaining departmental filing systems; maintaining a daily bring forward system; responding to telephone inquiries and walk-in visitors; preparing and coding purchase orders; preparing cheque requisitions for signature; sorting and distributing mail; and other related duties as required.
QUALIFICATIONS & EXPERIENCE:
Applicants must have 2-4 years secretarial experience: high school graduation supplemented by secretarial training; excellent keyboarding (60-70 wpm); word processing skills essential; Word and database experience required; an aptitude for organization and detail; good telephone manner; and the ability to set priorities and work within time limits.
Hours of work are 32 per week, four days.
General aptitude tests will be administered to all applicants. Keyboarding tests will be administered to regular/temporary employees who are not presently working in, or have not previously worked in a secretarial position.
The BCGEU supports employment equity. Workers of colour, women, aboriginal workers, LGBTQ+ workers and workers with disabilities are encouraged to apply for positions with the BCGEU.
Apply in writing with resume to Sharon Penner, Human Resources Administrator, Headquarters by 5:00 pm, Friday, March 8, 2019.
Resumes will be accepted by e-mail to: firstname.lastname@example.org.