Senior Administrative Secretary (Grade 4) ‒ Bilingual - CLC

There is a vacancy for a Senior Administrative Secretary (Grade 4) - Bilingual assigned to the Anti-Racism and Human Rights Department.

Bulletin No. 232
Senior Administrative Secretary (Grade 4) – Bilingual
Anti-Racism and Human Rights Department

Application Deadline: August 16, 2019

There is a vacancy for a Senior Administrative Secretary (Grade 4) – Bilingual assigned to the Anti-Racism and Human Rights Department.

Duties include but are not limited to:

  • Arrange meetings – maintain committee contact lists, inform committee members about meeting arrangements, distribute materials, respond to enquiries, make arrangements for meals and refreshments;
  • Organize and maintain files within parameters of the records management system;
  • Make travel arrangements as needed including visas, itineraries, accommodation, schedules;
  • Produce correspondence, reports, briefs, bulletins, and other documents;
  • Format documents, scan text and graphics, manipulate charts and graphs;
  • Edit and proofread documents and review for grammar and spelling;
  • Use specialized software to format and/or draft layout design for publications;
  • Draft routine correspondence and reply to email enquiries;
  • Answer phones, screen calls, take messages, answer enquiries and direct calls to appropriate person;
  • Open, sort, prioritize and distribute incoming mail;
  • Arrange for translation as needed, taking into account priorities and deadlines;
  • Post material on the web as requested;
  • Conduct information searches on the Internet;
  • Take notes at meetings as requested;
  • Perform other related duties as assigned.


  • 2-3 years office experience performing similar tasks;
  • completion of post-secondary office administration training is preferred;
  • oral and written fluency in English and French is essential;
  • excellent proofreading and formatting skills in French and English;
  • demonstrates a positive attitude and has the ability to work as part of a team.

The Canadian Labour Congress offers a four-day (30-hour) work week, onsite parking, a competitive benefits plan including pension, and a starting salary of $57,610.16. This position is part of the COPE-225 bargaining unit.

Please submit applications in English to the attention of Lori McCarthy, Director of Human Resources, at no later than 5:00 p.m. on August 16, 2019. Only applicants selected for an interview will be contacted.

The Canadian Labour Congress is an equal opportunity employer. Members of equity seeking groups are encouraged to self-identify. Women, workers of colour, workers with disabilities, lesbian, gay, bisexual, transgender, queer, two-spirit, intersex and Indigenous workers are encouraged to apply for this position.

Closing date: 

Friday, August 16, 2019 - 17:00


Please indicate on your cover letter that you saw this job posting at the CALM Job Board.