• British Columbia
  • Type: Full Time
  • New Westminister

Website UFCW 1518

Overview: At UFCW 1518, the efficient administration of member records is key to our success in representing and engaging members, and to our financial success as we manage the revenue from members’ dues. That is why we are looking to add a highly skilled data entry clerk– Administrative Assistant – to augment our member records operations. Our ideal
candidate has excellent analytical and problem-solving skills, understands the requirement for privacy and secure management of data, and is a self-starter that has a natural passion for people, details, data and an eagerness to learn.

The Administrative Assistant (Member Records) works closely with other member record and finance team members in the administration of supporting and maintaining our database environment through creating and updating member profiles, posting of member dues, running reports and fulfilling other requests from staff.
You will work closely with other Administrative Assistants and the Finance team to provide various types of member data and administrative support to the organization.

Day-to-day tasks include:
• Member database maintenance
• Creating and updating member profiles from manual, online and electronic sources
• Posting member dues from Employers
• Configuring fields for file batch imports
• Creating reports and fulfilling requests for information
• Other administrative tasks and assignments
Skills and Qualifications
• Natural proficiency with data and detail work.
• Completed post-secondary education.
• Knowledge of basic member data principles, practices, and procedures.
• Understanding of data security and privacy requirements
• 3-5 years’ experience in a related data entry clerk role.
• Proficiency with union management software.
• Computer literacy and proficiency with Microsoft software (Excel, Adobe, SharePoint, Teams).
• The ability to act responsibly and ethically when working with sensitive member information.
• Strong people skills – a polite and professional demeanor when working with all stakeholders.
• Solid communication skills, with proficiency in speaking and writing.

Preferred Qualifications
Proficiency in other languages in addition to English
Experience with Unionware software
Post-secondary degree or certificates specializing in databases administration
Posting closes October 14, 2022 at 5 PM
Applications to hr@ufcw1518.com
UFCW 1518 Admin Assistant Summary of Compensation
Starting rate as of October 1, 2022: $58,656
After 12 months $74,786
Allowances $800 paid quarterly
Statutory holidays:
• All provincial and federal stats
3 weeks to start progression up to 7 weeks
Accumulated time off:
4 hours accrued every week worked (a day off every two weeks)
Sick bank credits:
4 hours accrued every month worked to a maximum of 48 hours.
Benefits (very competitive)
• Dental plan
• Extended health benefits
• Pension plan – 4% employee contributions (no employer match)
• Group life insurance
• Eligible employees:
o Access to a retirement fund
o Life insurance
o Retirement bonus

If you apply to this post because you saw it here, please mention that you saw the notice at the CALM Job Board on your cover letter.

To apply for this job email your details to hr@ufcw1518.com