• Alberta
  • Type: Full Time
  • Edmonton

Website HSAA

We’re looking for a temporary Office Manager (February 29, 2024) to lead a team of Administrative Assistants who administer and support various programs on behalf of the organization. The position develops and improves administrative processes to support the effective coordination of day-to-day operations and ensures the adequate flow of information throughout the organization.

Deadline for applications: Open until suitable candidate is found.

The organization:

The Health Sciences Association of Alberta (HSAA) is a progressive union representing approximately 30,000 paramedical, professional, and technical members. Our staff are committed to delivering high-quality services to our members. HSAA is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

The Position:

The Office Manager leads a team of Administrative Assistants who administer and support various programs on behalf of the organization. The position develops and improves administrative processes to support the effective coordination of day-to-day operations and ensures the adequate flow of information throughout the organization. Our Edmonton Office is currently undertaking a building expansion project, as the Office Manager in charge for the Facilities and Infrastructure program of both, our Edmonton office building and our leased Calgary office, you will be a key player in the successful completion of this project.

Other facilities and infrastructure responsibilities include the implementation of HSAA’s Emergency Response Plan, management of the commercial insurance liability policies for the entire organization, managing contract and price negotiations with facility management vendors, service providers, and tradespersons.

Your team of administrative professionals complete a range of duties to support the following programs for the organization:

  • Merchandise – Manage HSAA store and merchandise program.
  • Member Benefits – Manage member benefits, bursaries, funds, and awards.
  • Event Planning – Manage the planning and logistics project of major HSAA events and conferences.
  • Office Administration & Reception – Manage the day-to-day administrative operations.
  • Facilities & Infrastructure – Manage the maintenance activities for the Edmonton and Calgary offices.

The position works under high-pressure situations to provide timely and accurate advice on current projects and emerging issues. This role requires a high level of independence, agility, and problem-solving skills to address office and building matters and provide clear guidance to staff on actions to take to alleviate office and program operations. Project coordination, time management, active engagement and collaboration with employees at all levels of the organization and other internal and external stakeholders are essential for this role.

What you bring:

You have a bachelor’s degree in Business Administration or a related discipline, supplemented with previous experience providing direct supervision to a team of administrative professionals. You have experience with budget administration, facilities, operations, and program management. You share the core values of HSAA and believe in the value that unions bring to workers.

You are tech savvy with an intermediate to advanced skills in Microsoft Office suite of programs, including Outlook, Word, Excel, PowerPoint, and Teams. You are a self-motivated and organized individual with the ability to respond to requests and issues as they arise in a professional, approachable, and service-oriented manner. And you enjoy working collaboratively on many different projects with staff at all levels, applying clear and timely verbal and written communication.

Your core competencies:

Creative problem solving: You contribute ideas for how the work can be done differently to solve issues.
Agility: You anticipate and adapt to changing priorities. You are resilient in times of uncertainty.
Develop networks: You build connections and trust in relationships.
Build collaboration: You contribute to conditions that support teamwork, collaboration, consistency, and excellence.
Systems thinking: You understand how the work you do contributes to the overall success of the organization.
Drive for results: You take ownership of achieving results as an individual and as part of a team.

What we offer:

Competitive compensation: Commensurate with experience
Top benefits: 100% employer-paid benefits, flexible spending account and pension plan
Work-life balance: 35-hour work week, Monday to Friday
Learning & development: Internal and external training support

Information for Applicants:

How to apply

Please submit your resume and cover letter by email to Human Resources at recruitment@hsaa.ca. In your cover letter, please tell us how your skills and experience align with this position. Deadline for applications: Open until suitable candidate is found.

Vaccination policy

Health Sciences Association of Alberta has implemented a proof of COVID 19 vaccination policy for all employees, to protect the health and safety of HSAA employees and members we serve.

Any candidate in the process of applying for employment with the Health Sciences Association of Alberta must be able to comply with one of the following:

  • Proof of COVID-19 vaccination; OR
  • Candidates and employees who are unable to be immunized due to a medical reason, or for another protected ground under the Alberta Human Rights Act, will be reasonably accommodated.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you apply to this post because you saw it here, please mention that you saw the notice at the CALM Job Board on your cover letter.

To apply for this job email your details to recruitment@hsaa.ca